Pengolahan arsip dinamis inaktif sebagai upaya efektivitas dan efisiensi temu kembali arsip di Badan Perencanaan Pembangunan Daerah (BAPPEDA) Kabupaten Bantul

Abstract

The Regional Development Planning Agency (BAPPEDA) of Bantul Regency is an agency engaged in research and regional development planning. This agency produces a large number of archives. Archive have a very important role in many aspects in life. Archive as an information source and an authentic evidence than can be accounted for righteousness. The archive over time will decrease the level of use and become an inactive dynamic archive. Inactive archives that are managed properly will produce archives that can be maintain information and physical archives and make it easier the process of archive retrieval. The purpose of this research was to study how to manage inactive dynamic archives and process of retrieval in BAPPEDA, Bantul Regency. This research used descriptive qualitative research method. Data collection techniques were carried out by interview, observation, and documentation with three informants with the positions of implementing archivist, PHL archive manager, and staffing administration. The data analysis was done through data reduction, data presentation, and drawing conclusions. The results showed that the processing of inactive dynamic archives in BAPPEDA Bantul office is starting from transferring, identifying archives, describing, maneuvering files, giving definitive numbers, wrapping, arranging archives in boxes, labeling, and assigning boxes on the shelf. Archive retrieval process quite well and have been using archives retrieval tools, it is Archive Listings (DPA) and laptop. There are three supporting factors for the effectiveness and efficiency of archive retrieval, that is the archive storage/processing system, human resources, and infrastructure. In conclusion, the inactive dynamic archive processing carried out at the BAPPEDA office is quite good and the retrieval time process is relatively fast.